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eTranscript CA Available Free to CCCs


Date:    September 3, 2014

To:        California Community Colleges and Districts

From:    Linda Michalowski, Vice Chancellor of Student Services and Special Programs

             Patrick Perry, Executive Vice Chancellor

California Community Colleges Logo

ANNOUNCEMENT:  eTranscript California is now free to the California Community Colleges. Membership fees will be paid by the Chancellor's Office for the current and future fiscal years.


eTranscriptCalifornia,,  began in 1999 as a project supported through the Telecommunication and Technology Infrastructure Program (TTIP).  As membership expanded and the need for electronic transmission of transcript data increased, eTranscriptCalifornia caught the attention of policy makers.

In 2011, AB1056 was signed into law and directed the Chancellor's Office to implement a procedure to facilitate the electronic transmission and receipt of electronic transcripts. The Chancellor's Office and the eTranscriptCalifornia project, responded by developing the Electronic Transcript Standard for California. This standard supports the University of California IGETC, California State University General Education, and the Associated Degree for Transfer data fields and formats. Also supported within the Standard is delivery of Community College district-wide transcripts to trading partners.  In 2014, the project was recognized as a key initiative to support the work of the Student Success Act of 2014, SB1456, and funding becoming available in the FY2014-15 Budget.

New Payment Structure

Previously, each California Community College paid an annual fee of approximately $6,200. Beginning in FY2014-15, the annual membership fee for eTranscript California will be paid for centrally and the individual colleges will no longer receive an invoice for this service.

Next Steps

  • For colleges utilizing eTranscript California in production (live transcript exchange), no action is required.

  • Colleges currently utilizing eTranscript California for pre-production testing (in Beta) should plan on working with the software vendor to migrate into production by March 31, 2015.

  • Colleges new to eTranscript California should plan on a pre-production testing period (Beta) no longer than 12 months prior to moving into production. Colleges that are members and remain in a pre-production state without moving to production for 12 months will not be included in fee renewal.   

  • Colleges may belong to multiple electronic transcript exchange systems at the same time. The Chancellor’s Office will pay for eTranscript California but other services will be the responsibility of the college.

    For college utilizing another electronic transcript service
    • Consider the benefits: eTranscript California is a Chancellor's Office supported project and will be at the forefront of addressing electronic transcript data needs specific to California, such as, spearheading the Electronic Transcript Standard for California.

    • A vendor may be equipped to process transcript orders, eTranscript California is equipped to deliver transcript in the California Transcript Standard. 

Contact our project manager, Lenny Robison at, for more information and to discuss migrating to eTranscript California. 

Top Award in PESC Best Practices


March 11, 2009
Michael Sessa
PESC Executive Director

California Statewide Electronic Exchange Program and the University System of Georgia Board of Regents’ Implementation of High School and Postsecondary XML Transcripts Tie for Top Award in PESC’s 10th Annual Best Practices Competition 

Steve Biklen of NASLA, David Moldoff of AcademyOne, and Clare Smith-Larson of Iowa State University Honored with Distinguished Service Awards

Washington, D.C. The Board of Directors of the Postsecondary Electronic Standards Council (PESC)  is very pleased to announce “California Statewide Electronic Exchange Program” and the “University System of Georgia Board of Regents’ Implementation of High School and Postsecondary XML Transcripts” as Winners of PESC’s 10th Annual Best Practices Competition for 2008.  Their submissions received high praise from the PESC Board Review Committee for the Best Practices Competition.  Awards will be presented at the opening session of the 6th Annual Conference on Technology and Standards being held April 5 – 7, 2009 in Washington, D.C.  The Best Practices Competition is held each year by PESC to promote innovation and ingenuity in the application of standards for business needs.

“Utilizing this functionality [High School and Postsecondary XML Transcripts] creates a seamless and timely flow of transcript data between institutions,” states the submission from the Georgia Board of Regents.  “Electronic transcript implementation...will not only help the system but will reduce local data entry.  Most importantly, the electronic transcript will also save money for paper and postage and in this time of budget shortfalls, institutions are looking for additional ways to cut costs.”

The California submission, also known as CCCTran – California Community College Transcript Program states, “CCCTran enables highly flexible, secure transcript request and delivery services between the State’s 110 California Community Colleges and between the University of California (UC) and California State University (CSU) systems, as well as other higher educational institutions.  Beyond significant cost savings and environmental benefits of electronic transcripts over paper, the most exciting promise of CCCTran is its potential to improve student outcomes by facilitating online academic planning and K-12 to College longitudinal studies from combined academic record data.”

PESC will also honor Steve Biklen of NASLA, David Moldoff of AcademyOne, and Clare Smith-Larson of Iowa State University with “Distinguished Service Awards.”  Steve Biklen has served on the PESC Board of Directors since November 2002; and for most of those years, as Treasurer.  Mr. Biklen is the founding President of the Citibank Student Loan Corporation and served as Chair of the Advisory Committee on Student Financial Assistance for a number of years.  Mr. Biklen,  who currently sits on the Board of Directors at American Student Assistance, has decided that he will not be renominated when his current term on the Board expires this June 30.  David Moldoff has served on the PESC Board of Directors since July 2003 and currently Co-Chairs PESC’s Academic Progress XML Development Workgroup.  Mr. Moldoff joined the Board as Senior Vice President of Solutions Architecture and Infrastructure at SCT (now SunGard Higher Education) and currently serves on the PESC Board as Founder and CEO of AcademyOne, Inc., a company he launched several years back.  Clare Smith-Larson of Iowa State University is a long-time champion of PESC having been involved with PESC since its launch.  Ms. Smith-Larson has also served as Chair of AACRAO’s SPEEDE Committee and currently serves as Chair of PESC’s Steering Committee for the Standards Forum for Education.  

About PESC
Established in 1997 and located in Washington, D.C., the Postsecondary Electronic Standards Council (PESC) is a non-profit, 501(c)(3) community-based, umbrella association of colleges and universities; professional and commercial organizations; data, software and service providers; non-profit organizations and associations; and state and federal government agencies.  Through open and transparent community development, PESC leads the alignment of data across disparate stakeholder systems to ensure simplified and cost-effective student progression along the higher education lifecycle.  Goals and strategies that support the mission include:  Lead the establishment & facilitate the adoption & implementation of data exchange standards; Highlight & support best practices for data access & data exchange; Maintain collaborative relationships with all public, private, governmental & international stakeholders; Serve as a standards-setting body; Advocate for operational efficiencies & improved performance in student data exchange from initial access of the student from high school into the college environment through successful completion of the education experience; Promote cost effectiveness of data alignment across disparate systems & across sectors that help mitigate costs for institutions struggling to keep up with the demands of technology & real-time data exchange while maintaining competitive tuition rates, and; Continue building a core competency in XML architecture & data modeling.  For more information, please visit

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Michael D. Sessa
Executive Director
1250 Connecticut Avenue NW, Suite 200
Washington, D.C.  20036
+1.202.261-6516 phone
+ fax

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