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What Is eTranscript California?

eTranscript CaliforniaeTranscript California is a web-based electronic transcript system designed to be used by college/university administrators and staff and their transcript trading partners to exchange transcripts between California Community Colleges, CSU Campuses, UC Campuses, and other postsecondary education institutions. Designed to provide secure, value-added request and delivery services between institutions, eTranscript California automates transcript exchange by:

  • Providing a straightforward integration with your student information system, or preferred transcript vendor (when offered)
  • Streamlining transcript exchange by supporting transcript requests by the authorized receiving institution
  • Systemically translating transcripts into XML and EDI formats to facilitate delivery to institution ERP or other application system
  • Supporting the California-specific fields required by the CSU and UC systems
  • Saving staff resources by using user-friendly functionality to view, print, store, and download received transcripts
  • Including email communication throughout the process


Requesting Transcripts:

  • Request single or bulk transcripts
  • Identify trading partner preferences for transcript processing
  • Electronic message confirmation

Fulfilling Transcripts

  • Interface with College SIS
  • Visual workflow process illustrates transcript fulfillment progress
  • Upload and transmit transcripts
  • Email communication throughout the process

Receiving Transcripts

  • View, print, and download capability
  • Provides three standard online transcript views: brief, full, and gen-ed
  • Standards-based transcripts for easy loading into student information systems
  • Receive XML and EDI transcripts from any non CCCTran institution via UT (Texas) server


  • Transcript request and submission reports
  • Complete transaction event history
  • Account management
  • Configurable workflow preferences, including transcript fee and waiver rules, fulfillment processes, control and expiration options, email communication, and institution information.

Contact Information

**If you are a student looking to send your transcript, please follow the directions provided by your college. eTranscript California does not directly support student transcript requests.**

To contact eTranscript California project staff, reach out to:

Mark Cohen
Product Manager, California Community Colleges Technology Center
(530) 879-4179